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How To Better Track Your IT Projects

 

You could plan your IT projects exceptionally well, but in most cases, things end up not turning out as initially planned and this could derail the entire project. In such a scenario, project tracking and monitoring have been found to be invaluable in project management. Project tracking in project management gives stakeholders and the project team a better understanding of the project health as well as highlighting all areas of concern for the project. Employees that have taken the Prince2 certification online will have significant skills to offer any project. If you follow the steps below on how to track your IT projects, then you will be in a position to think proactively and deal with any arising issues before they turn into problems. 

1. Prioritize

It is crucial to plan and prioritize your IT work effectively for you to make the most out of your efforts and time. If you are a project manager, you must be smart with the time at your disposal and focus on more important things. You cannot track every aspect of your project in a day so you will need to pick the most important and critical elements of your project. 

IT project scope, resources, budget, and milestones are the most important aspects to focus on when performing your tracking. These call for close scrutiny because they aid you in determining the overall performance of your project. 

2. Set Measurable Targets

After prioritizing on the main areas to track, you need to provide expectations of your project’s performance. Performance measurement usually begins with setting goals or targets and then assigning Key Performance Indicators that are measurable. And as you set KPIs for every target, you need to anticipate how the achievement of your target shall be tracked. 

The foundation of effective project tracking is comparing your initial plans with how the plans have now been executed. 

3. Report to the Stakeholders

Your success as a project manager could be determined by your ability to deliver project reports. They should clearly and concisely answer all the questions that your stakeholders have regarding the project at hand. The stakeholders should know the aspects of the project that are working and which ones are taking it off-track. 

Consistent tracking and monitoring help in the identification of potential problems in their early stages so that prompt adjustments to the project can be made before making any steps ahead. For example, if it appears like an upcoming milestone will be missed, all stakeholders should be alerted with immediate effect. 

4. Recommend Actions For Improvement

This is arguably the most important activity when it comes to project tracking. As a project manager, it is your duty to think of as well as recommend actions which will provide the greatest dividend in terms of keeping your IT project running efficiently, smoothly, and as per the timeline after receiving feedback from management. Recommendations could entail preventive actions, corrective actions or changes in the project plan and its execution. 

Tracking IT projects is crucial because it helps determine whether the goals of your project are being met at every milestone. Without proper tracking, a project would easily turn into a white elephant.

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ITIL® is a trademark of Axelos Ltd.

PRINCE2® is a trademark of Axelos Ltd.

OBASHI® is a Registered Trade Mark in the United Kingdom and other countries

COBIT® is a trademark of ISACA® registered in the United States and other countries. 

The International Organization for Standardization (ISO) is a non-governmental organization which is a network of the national standards institutes of 156 countries. ISO is the owner of the ISO/IEC 20000 standard.

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