How Tech Helps Project Managers
Technology has invaded all spheres of life and has helped to make life much easier. It has changed the field of project management in every possible way. Advance over the past two or three decades in communication, hardware and software technologies has transformed project management and this change is continuing.
Technology has helped project teams to do far more in the time that is allotted to them but has also led to higher expectations from management and customers. It has enabled more accurate reporting as well as making it easy for collaboration. The areas that have been basically addressed by technology in project management are:
1) Improved Communication
2) Efficiency Helped By the Cloud
3) Reporting in Real Time
4) Mobility and Decentralization of Project Teams
5) Social Collaboration
Communication has always been a key element in the success of a project. Smartphones and other methods of easy communication have gone a long way in improving and allowing for instantaneous communication between certified project managers and their team members and any other parties that are part of a project. This allows the project managers to share documents, updates and other information that is critical to the progress and success of a project.
Project management software has been around for a long time and greatly helped in the planning and monitoring of project activities. In earlier times these solutions offered by the software were labour intensive and expensive, but now cloud-based project management technology has made this software easily available, easy to manage, and provides access to every member of the team. This allows interoperability that previous software that was based in offices were not able to do. This allows every team member to collaborate in the use of the software, immaterial of where they are based. the cloud enables the use of the software even when any member of the team is on the move.
In earlier times reports and updates often took days or weeks to gather and compile for distribution to all team members and stakeholders. The cloud-based technologies have allowed project documentation, task status and other project documentation to be instantly available to all those concerned. As a result, every member of the team has the same information at the same time, and any changes or decisions are that much easier to make and execute.
Previously project managers were required to call meetings so that members of the team could meet face to face to solve problems that hindered continued progress. Technology in the form of communications and cloud-based project management software has allowed project teams to function from different places, geographically separate, and yet achieve a degree of collaboration and understanding of the available resources that are able to greatly improve the speed with which the team is able to operate.
Social collaboration tools are now being widely used by all members of a project team to impart information without the need for notes, emails and other documents. Ideas are easily shared, and actual situations on the ground easily understood, with photographs and videos helping to give detailed explanations.
Technology has greatly allowed project teams to practice knowledge management, an essential part of successful project execution.